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Governance Committees

ELT currently oversees six governance committees to provide a more detailed review of specific areas of organisational performance and risk.

These include:

  • Audit and Risk Committee
  • Information and Systems Committee
  • Finance and Procurement Committee
  • Infrastructure and Investment Committee
  • TMR Safety, Health and Wellbeing Governance committee
  • RoadTek Performance Committee.

TMR governance committees operate under formal charters which detail their functions and responsibilities. Each committee structure highlights a contemporary, effective and efficient operating model for a public-sector agency of TMR’s size and responsibility.

Audit and Risk Committee

The Audit and Risk Committee (ARC) plays a key advisory role in TMR, ensuring the department’s risk systems and processes are effective. The committee provides an independent assurance role by monitoring the effectiveness of the department’s risk management and internal frameworks and compliance with legislative and regulatory requirements and control.

ARC members are appointed by the Director-General and assist the oversight of:

  • the integrity of the department’s financial statements and internal controls
  • compliance with legislative and regulatory requirements, including the department’s ethical standards and policies
  • the process relating to internal risk management and control systems
  • the performance of the internal audit function.

To promote independence, members are appointed based on their skills and experience, not their position in the department. ARC observed the terms of its charter and had due regard to Queensland Treasury’s Audit Committee Guidelines.

TMR’s ARC met six times in 2018–19. As at 30 June 2019, costs associated with external committee members’ fees totalled $53,399 (including GST).

At 30 June 2019, the membership consisted of:

  • Susan Forrester

    Chair: Susan Forrester AM 

    Bachelor of Arts, Bachelor of Laws (Honours), Executive Master of Business Administration, FAICD 

  • Neil Jackson

    Neil Jackson (External)

    Bachelor of Business (Accountancy), Graduate Diploma -Commercial Computing, FCPA, GAICD 

  • Ian Webb

    Ian Webb (External)

    Bachelor of Arts (Honours), Post Graduate Development Program AGSM, MAICD

TMR executive members and qualifications:

  • Neil Scales

    Neil Scales, Director-General

    ONC (Eng), HNC (EEng), DMS, BSc (Eng), MSc (Control Engineering and Computer Systems), MBA, CEng (UK), RPEQ, FIET, FIMechE, FICE, FIEAust, FCILT, FLJMU, FRSA, FSOE, FIRTE, VFF, MAICD

  • Tracy O'Bryan

    Tracy O’Bryan, Deputy Director-General (Corporate)

    LLB, LLM, EMPA (ANZSOG), GAICD, Solicitor of Supreme Court of Queensland and High Court of Australia

  • Amanda Yeates

    Amanda Yeates, Deputy Director-General (Infrastructure Management and Delivery)

    BE (Civil), RPEQ, FIEAust, CPEng, EngExec, NER, APEC Engineer, IntPE(Aus), MAICD

  • Geoff Magoffin

    Geoff Magoffin, General Manager (Customer Services Branch)

    MBA, GradDipBA, GradCertM, GAICD

  • Don Bletchly

    Don Bletchly, Chief (Transport Network Security and Resilience)

    BBus, MBA, FCILT, FIML, GAICD

  • Wietske Smith

    Wietske Smith, Executive Director (Customer Solutions)

    BBus (Accountancy), CPA, GAICD

Achievements

During the past year, TMR’s ARC reviewed:

  • the integrity of TMR’s 2018–19 financial statements and internal controls
  • compliance with legislative and regulatory requirements, including TMRs’ ethical standards and policies
  • the process relating to performance management, internal risk management and control systems
  • the performance of the internal audit function
  • the ARC also reviewed its Charter with roles and responsibilities updated to align with the oversight and coordination of assurance activities under the department’s internal control framework.

Information and Systems Committee

The Information and Systems Committee (ISC) meets monthly as the peak information and communication technology (ICT) governance board for all ICT enabled investments to help ensure we achieve maximum value for these investments. The committee primarily comprises of ELT members and includes the Chief Information Officer as the head of discipline, ensuring ICT governance and strategy is administered at the highest levels within TMR. 

Chair: Rotated six monthly between Deputy Director-General (TransLink) and Deputy Director-General (Customer Services, Safety and Regulation).

Members:

  • Director-General
  • Deputy Director-General (Corporate)
  • Deputy Director-General (Translink)
  • Deputy Director-General (Customer Services, Safety and Regulation)
  • Deputy Director-General (Infrastructure Management and Delivery)
  • Deputy Director-General (Policy, Planning and Investment)
  • Chief Operations Officer
  • Chief Finance Officer
  • Chief Information Officer.

Achievements

During the past year, the ISC:

  • continued to embed best practice portfolio management, which has strengthened and matured ICT delivery through improved governance, practices, methods and tools
  • embarked on a capability uplift program that has successfully delivered standardised inductions and onsite training to over 270 participants within the ICT portfolio, program and project environments
  • developed and approved a three-year rolling program of all department wide ICT investments for 2019 to 2022 that aligns ICT investments to departmental and government priorities
  • continued its focus on strategic governance of the department’s ICT Strategic Plan 2016–2020 and Digital Strategic Plan 2016–2020 and the TMR Data and Business Analytics Strategy 2017–2022
  • increased visibility and focus on ICT strategic risks, including portfolio risks against the ICT strategic risks. ICT strategic risks are a standing agenda item at quarterly strategic meetings. 

Finance and Procurement Committee

The Finance and Procurement Committee monitors financial and procurement performance across the department to ensure all entities within Transport and Main Roads operate within departmental budget parameters as specified by the government, and that the procurement function operates effectively to achieve value for money. 

Chair: Deputy Director-General (Corporate) 

Members:

  • Director-General
  • Deputy Director-General (TransLink)
  • Deputy Director-General (Customer Services, Safety and Regulation)
  • Deputy Director-General (Infrastructure Management and Delivery)
  • Deputy Director-General (Policy, Planning and Investment)
  • Chief Operations Officer
  • Chief Finance Officer.

The key role of the committee is to:

  • ensure all financial resources are allocated consistent with approved strategic direction, priorities and ongoing commitments
  • identify reform initiatives and associated savings
  • realise savings in line with government savings targets
  • ensure cost control and longer-term funding sustainability
  • approve procurement strategic direction, priorities and ongoing commitments
  • provide strategic oversight of TMR’s procurement policy environment
  • functional performance and category benefits realisation.

During the past year, the committee has:

  • provided oversight of the development of the 2019–20 budget ensuring the overall budget aligns to agreed business plans to contribute towards creating a single integrated transport network accessible to everyone
  • provided monthly monitoring of the department’s financial position and workforce, ensuring that cost pressures, trends and future opportunities are well understood
  • undertaken continual review of the department’s key financial related risks to ensure that, where appropriate, these items have been addressed in future budget builds to ensure long term funding sustainability
  • overseen the implementation of the new Queensland Procurement Policy.

The Finance and Procurement Committee is supported by a Procurement Sub-Committee, comprising of the procurement function heads of each business area, Corporate Counsel and chaired by the Chief Procurement Officer. The sub-committee drives and enables agency procurement performance outcomes and fulfils the role of the whole-of-government Transport and Infrastructure Services Category Council.

Infrastructure and Investment Committee

The Infrastructure and Investment Committee (IIC) oversees and endorses, for Director-General approval, the development and prioritisation of the department’s transport infrastructure investment program, enabling the delivery of an integrated, safe, efficient and reliable transport system for Queensland.

Chair: Deputy Director-General (Policy, Planning and Investment)

Members:

  • Director-General
  • Deputy Director-General (TransLink)
  • Deputy Director-General (Customer Services, Safety and Regulation)
  • Deputy Director-General (Infrastructure Management and Delivery)
  • Chief Operations Officer
  • Chief Finance Officer
  • General Manager (Portfolio Investment and Programming). 

The department continues to lead the Queensland public service in adopting a portfolio management approach for infrastructure investment and in benefits management realisation.

Achievements

During the past year, the IIC has:

  • assured all significant transport projects requiring progression have met the minimum standards of the whole-of-government Project Assessment Framework (projects with a capital value of $100 million or greater) and TMR’s OnQ Project Management Framework (projects with a capital value of $50 million, but less than $100 million)
  • endorsed post-implementation reviews for three completed major projects, namely: Bruce Highway: Cooroy to Curra (Section A); Warrego Highway: Toowoomba to Oakey (Stage 2); and Gateway Upgrade South (Stage 2a)
  • achieved improvements in program and benefits management for investment programs; that is, improving the line of sight from strategy through to the delivery of transport outcomes, with a focus on value for money, maximising program objectives and customer value.

Safety, Health and Wellbeing Governance Committee

The committee meets bi-monthly and assists the Director- General in providing oversight and developing and monitoring strategies to ensure:

  • compliance with the Work Health and Safety Act 2011 (the Act) and associated regulations, codes of practice and advisory standards
  • exercise of due diligence by TMR officers, as defined by the Act, including the provision of recommendations and advice to ELT
  • meaningful safety performance objectives and targets are developed and published at an organisational level
  • safety performance of TMR, including the achievement of safety, health and wellbeing objectives and targets
  • monitoring of the department’s safety, health and wellbeing risk profile
  • identification, discussion and implementation of strategies to reduce the incidence of work-related death, injury and illness at an organisational level
  • appropriate policies, procedures, systems and accountabilities are in place to meet safety, health and wellbeing responsibilities and objectives
  • processes are in place to demonstrate the implementation and effectiveness of the policies, procedures, systems and accountabilities
  • staff health and safety responses from the Working for Queensland Survey is addressed and action plans monitored
  • safety, health and wellbeing information are communicated and actioned across the department.

Chair: Deputy Director-General (Infrastructure Management and Delivery)

Members:

  • General Manager (RoadTek)
  • General Manager (Customer Services)
  • General Manager (Maritime Safety Queensland)
  • Chief Human Resources Officer
  • Executive Director Operations (TransLink)
  • General Manager (Portfolio Investment and Programming)
  • Chief, Transport Network Security and Resilience.

Achievements

During the past year, the committee has:

  • endorsed the TMR Mental Health Strategy 2019– 2021 and supporting Implementation Plan. The Plan provides for mental health training to 1500 employees within the first year of implementation 
  • implemented a state-wide program to communicate amendments to the TMR Safety Management System in response to the Work Health and Safety and Other Legislation Amendment Bill
  • endorsed the implementation of a TMR Due Diligence Framework to provide support to officers in meeting due diligence obligations
  • recommended the establishment of a Hazardous Chemical Taskforce in response to findings from the Management of Inventories of Hazardous Materials Audit 2018. The Taskforce is effectively implementing all recommendations across key areas in the organisation
  • endorsed the engagement of a third party to review the effective application of the TMR Asbestos Management Framework consistently across the organisation.

RoadTek Performance Committee

The RoadTek Performance Committee, meets twice a year and provides strategic guidance and assessment and reviews RoadTek’s performance against the annual performance contract, strategic and business plans and performance indicators. 

The Committee considers the risk and opportunity profile for RoadTek and provides guidance, any interventions or changes in direction and assists in shaping RoadTek’s risk appetite.

The Committee also reviews the currency of the strategic direction and objectives as aligned to government priorities.

Chair: Director-General

Members:

  • Deputy Director-General (Corporate)
  • Deputy Director-General (TransLink)
  • Deputy Director-General (Customer Services, Safety and Regulation)
  • Deputy Director-General (Infrastructure Management and Delivery)
  • Deputy Director-General (Policy, Planning and Investment)
  • Chief Operations Officer
  • Chief Finance Officer
  • General Manager (RoadTek).

Achievements

During the past year, the committee has:

  • reviewed RoadTek’s performance to date against the Service Delivery Statement measures and forecast end of year results
  • implemented improvement initiatives aligned to outcomes of the RoadTek Partner Survey Program and the department’s Capability Blueprint Project.

Governance committee membership

Director-General COO DDG (TransLink) DDG(CSSR) DDG (IMD) DDG (PPI) DDG (Corp)
Executive Leadership Team (member since) January 2013 December 2018 December 2016 August 2014 July 2018 March 2018 May 2017
Audit and Risk Committee Member - - - Member - Member
Information and Systems Committee Member Member Co-Chair Co-Chair Member Member Member
Finance and Procurement Committee Member Member Member Member Member Member Chair
Infrastructure and Investment Committee Member Member Member Member Member Chair -
Safety and Wellbeing Committee Member Member Member Member Chair Member Member
RoadTek Performance Committee Chair Member Member Member Member Member Member